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For landlords

Landlord Forms Bundle

The paperwork you only look for when you already need it.

Buy on Etsy What is inside
  • Word + PDF
  • 4 forms + checklist
  • Print ready
Landlord Forms Bundle — what the file is, at a glance
  • 4forms, one per moment
  • 13pages of forms
  • +1move-in / move-out checklist
  • 2formats: Word and PDF

What it does

The paperwork you only look for when you already need it.

Some of being a landlord is not a spreadsheet. It is the condition report at check-in, the inspection you have to write up, and the repair you need a record of.

The forms are that paperwork: four records, each named for the moment you reach for it. The inventory and condition report puts move-in and move-out on the same page, so the comparison is a glance rather than an argument. The maintenance form carries on past the request, so one sheet holds the whole job.

The Move-In / Move-Out Inspection Checklist comes with them: a fillable PDF with 13 rooms and areas already listed, photo numbers, keys, meters, signatures and an itemized deposit page.

What you get

Everything in the download.

  • The Forms — 13 pages, four records, in Word and PDF (A4)
  • Inventory & Condition Report, move-in and move-out on one page
  • Property Inspection Report for every visit during the lease
  • Maintenance Request & Job Record, one sheet per job
  • Tenant Welcome & Property Guide, handed over with the keys
  • The Move-In / Move-Out Inspection Checklist — fillable PDF, 13 pages, US Letter and A4
  • Editable Word versions and print-ready PDFs

Inside the file

What it looks like when it is open.

Real pages from the files, filled with example data. Click any of them to see it larger.

Four forms, each named for the moment you need it
Four forms, each named for the moment you need it
The inventory and condition report, move-in and move-out on one page
The inventory and condition report, move-in and move-out on one page
The tenant welcome and property guide, filled in once and handed over with the keys
The tenant welcome and property guide, filled in once and handed over with the keys
The inspection checklist: move-in and move-out side by side, with photo numbers
The inspection checklist: move-in and move-out side by side, with photo numbers
The security deposit page: every deduction itemized
The security deposit page: every deduction itemized
Four files: the forms in Word and PDF, the checklist in US Letter and A4
Four files: the forms in Word and PDF, the checklist in US Letter and A4

Questions

Worth knowing first.

I only need the move-in and move-out inspection.

Then the Move-In / Move-Out Inspection Checklist on its own is the smaller file. It is also included here, with the four forms.

Are these legally valid where I live?

They are practical templates, not legal advice, and lease law differs by country and often by region. Check anything with legal weight against your local rules, or with a lawyer, before you rely on it.

Can I put my own name and logo on them?

Yes. The Word versions are editable and the header is where you would expect it.

Do I need Word?

For editing, yes, or Google Docs, which opens the same files. The PDFs print without either.

I only have one property. Is this overkill?

One property is where a routine matters most, because you have not done any of this enough times to remember it. The same forms at every stage mean nothing depends on memory.

Landlord Forms Bundle: Inspection, Condition and Move In Move Out

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