For landlords and tenants · printable
Move-In / Move-Out Inspection Checklist
Walk through the home once at move-in and once at move-out, on the same pages. Every difference ends up side by side, with the photo that proves it.
- Fillable PDF
- US Letter + A4
- 13 pages
- 13rooms and areas, already listed
- 124items, move-in and move-out on one line
- 31move-out cleaning jobs
- 1itemized deposit page
What it does
Most deposit arguments come down to memory.
A security deposit dispute rarely starts with a big repair. It starts with a scuff, a stain or a torn screen that one person remembers from move-in and the other does not. Without a record from the first day, both sides are guessing.
This checklist puts both inspections on the same line. Thirteen rooms and areas are already listed, from the entry to the garage, with 124 items to look at: floors, walls, windows and screens, appliances, outlets, smoke alarms. At move-in you write a condition code and a short note in the blue columns; at move-out you fill in the gold ones next to them. The Photos column ties every note to its picture, and the Cost column holds only what changed beyond normal wear.
The last pages cover the end of the lease: keys and remotes given and returned, meter readings, signatures at both walk-throughs, and a security deposit page that lists each deduction with its reason, its photos and its receipt. A page of everyday examples helps tell normal wear from damage, and a 31-job cleaning checklist helps the tenant hand the place back the way they found it.
What you get
Everything in the download.
- One fillable PDF in US Letter and one in A4, 13 pages each
- Start here: the details of the home and the lease, seven condition codes, how to fill it in, and how to take photos that hold up later
- 13 rooms and areas already listed, 124 items, plus a blank room for anything else
- On every line: move-in code and notes, move-out code and notes, photo numbers and a cost column
- Keys, remotes and passes given and returned, meter readings, and signatures at both inspections
- A security deposit page: what was held, each deduction with its reason, photos and receipt, and the refund
- Normal wear or damage: sixteen everyday examples and six habits that keep deposit disputes small
- A move-out cleaning checklist with 31 jobs, room by room
- Type in Adobe Acrobat Reader or a web browser, or print it and write by hand
Inside the file
What the pages look like.
Pages from the file, some filled in with an example. Click any of them to see it larger.
Questions
Worth knowing first.
Is it for landlords or for tenants?
Both. A landlord gets a signed record of the condition at move-in and a clear, itemized list at move-out. A tenant gets proof of the condition they moved into. It works best as one copy, filled in together and signed by both.
Can I fill it in on a phone or a tablet?
Yes. Open the PDF in Adobe Acrobat Reader, which is free on phones, tablets and computers, or in a web browser, then type in the boxes and save. On a phone, download the files from etsy.com in your web browser: the Etsy app does not open digital downloads.
The home has rooms or items that are not on the list.
Cross out what the home does not have, and use the blank room page for anything extra, like a basement, a den or a second living area. Print that page as many times as you need.
Does it meet my state’s requirements?
It is a general template, not legal advice. Some states require a written move-in checklist or set rules for one, and deposit deadlines vary: for example 21 days in California, 14 in New York and 30 in Texas. Check your state’s current rules and your lease.
How is it different from the Landlord Forms Bundle?
The Landlord Forms Bundle includes this checklist, plus four forms in Word and PDF for the rest of the lease: condition report, inspection report, maintenance request and tenant welcome guide. If you only need the two inspections and the deposit, this file on its own is the smaller one.
Move-In / Move-Out Inspection Checklist
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